Terms & Conditions

Scholar Sphere Campus is an educational service provider offering online and other educational programmes, professional development opportunities, training programmes, and related educational services.

Programme details, qualifications, awarding arrangements, accreditation or recognition status, and other academic information may vary between programmes.

Students should carefully review the specific information provided for the programme they intend to join before making a payment.

Students must satisfy the entry requirements specified for the programme they wish to join.

Scholar Sphere Campus reserves the right to:

• Verify information submitted by applicants;
• Request supporting documents;
• Refuse an application where entry requirements are not satisfied;
• Cancel an enrolment where information provided is false or misleading; and
• Take appropriate action where academic or registration requirements have not been met.

Students are responsible for ensuring that all information submitted during registration is accurate.

When registering for a programme, students may be required to provide accurate information including:

• Full name;
• Contact details;
• Educational qualifications;
• Identification information where required;
• Programme selection; and
• Other information necessary for student registration.

Students must notify Scholar Sphere Campus if any important registration information changes.

We make reasonable efforts to ensure that programme descriptions, course information, schedules, fees, and other information displayed on our website are accurate.

However, Scholar Sphere Campus reserves the right to make reasonable changes to:

• Course content;
• Module structure;
• Lecturers;
• Class schedules;
• Programme delivery methods;
• Assessment methods;
• Programme duration; or
• Other academic or operational arrangements.

Where significant changes occur, reasonable efforts will be made to notify affected students.

Students agree to pay the applicable course fees according to the payment terms communicated at the time of enrolment.

Payments may be made through payment methods made available by Scholar Sphere Campus, including authorized online payment gateways and bank payment facilities.

Students are responsible for ensuring that payment information provided is accurate.

Scholar Sphere Campus reserves the right to suspend or restrict access to academic services where required payments remain outstanding.

Where an instalment plan is available, the student agrees to make each payment according to the agreed schedule.

Failure to make an instalment payment by the required date may result in:

• Suspension of access to classes;
• Restriction of access to learning materials;
• Restriction from examinations or assessments;
• Delayed issuance of certificates; or
• Other reasonable administrative action.

Any applicable late-payment conditions will be communicated to students.

All refunds and cancellations are subject to our Refund & Cancellation Policy.

By making a payment, students acknowledge that they have reviewed and accepted the applicable refund conditions.

The Refund & Cancellation Policy is available on our website and forms part of these Terms & Conditions.

Where a programme is delivered online, students may receive access to platforms such as Zoom, learning management systems, student portals, email, WhatsApp, or other digital services.

Students are responsible for having:

• A suitable device;
• A reliable internet connection;
• Appropriate software or applications;
• A functioning email address; and
• The necessary technical facilities to participate in online learning.

Technical problems relating to a student's personal device, internet connection, electricity supply, or other personal circumstances do not automatically entitle the student to a refund.

Students are expected to attend scheduled classes and actively participate in their programme.

Certain programmes may have minimum attendance requirements.

Students may be required to complete:

• Assignments;
• Practical activities;
• Assessments;
• Examinations;
• Presentations;
• Projects; or
• Other academic requirements.

Failure to meet academic requirements may affect eligibility for completion or certification.

Students are responsible for submitting assignments and completing assessments within the deadlines communicated by Scholar Sphere Campus.

Late submissions may be subject to the applicable academic rules.

Scholar Sphere Campus may require students to complete practical assessments, examinations, presentations, interviews, or other forms of evaluation before a qualification or certificate is issued.

Students must maintain academic integrity.

The following may constitute academic misconduct:

• Plagiarism;
• Cheating;
• Copying another student's work;
• Submitting work completed by another person;
• Using unauthorized assistance during assessments;
• Fabricating information or academic results;
• Misrepresenting qualifications or academic records; or
• Any other form of academic dishonesty.

Where academic misconduct is identified, Scholar Sphere Campus may take appropriate action, including cancellation of an assessment, withholding results, suspension, or termination of enrolment.

Where students use artificial intelligence tools or other digital assistance for academic work, such use must comply with the specific requirements communicated by the lecturer or programme.

Students remain responsible for the originality, accuracy, and integrity of their submitted work.

Where an assessment specifically prohibits the use of AI or other external assistance, students must comply with that requirement.

Completion of a course does not automatically guarantee the issuance of a certificate or qualification.

Students may be required to satisfy applicable:

• Attendance requirements;
• Assignment requirements;
• Assessment requirements;
• Examination requirements;
• Payment requirements;
• Administrative requirements; and
• Requirements of the relevant awarding or certification organization.

Where a programme is delivered in partnership with or leads to certification by another organization, the requirements of that organization may also apply.

Some programmes may involve universities, awarding organizations, certification providers, professional bodies, or other educational partners.

Where applicable, students may be subject to the terms, conditions, academic regulations, and eligibility requirements of the relevant third-party organization.

Scholar Sphere Campus cannot guarantee admission, certification, recognition, or progression where the final decision rests with an independent third party.

Unless otherwise stated, the Scholar Sphere Campus website and its original content, including:

• Logos;
• Text;
• Graphics;
• Course materials;
• Videos;
• Presentations;
• Designs;
• Website content;
• Promotional materials; and
• Other original materials

are owned by or licensed to Scholar Sphere Campus / Scholar Sphere (Pvt) Ltd and are protected by applicable intellectual property laws.

Students are granted a limited, personal, non-transferable right to use educational materials for their own educational purposes.

Students may not, without prior written permission:

• Copy or reproduce course materials for commercial purposes;
• Sell or distribute learning materials;
• Upload materials to public websites;
• Share paid course content with unauthorized persons;
• Reproduce recordings;
• Resell access to a programme; or
• Claim ownership of Scholar Sphere Campus materials.

Students may submit assignments, projects, presentations, comments, feedback, or other materials as part of their studies.

Students retain ownership of their original work to the extent applicable.

However, students grant Scholar Sphere Campus permission to use submitted work for legitimate educational, quality assurance, assessment, accreditation, or administrative purposes where reasonably necessary.

Any public use of identifiable student work for marketing or promotional purposes should be handled in accordance with applicable privacy requirements and, where necessary, appropriate consent.

You agree to use the Scholar Sphere Campus website lawfully and responsibly.

You must not:

• Attempt to gain unauthorized access to our systems;
• Introduce malicious software;
• Interfere with website operation;
• Use the website for fraudulent purposes;
• Impersonate another person;
• Submit false information;
• Attempt to access another student's account;
• Scrape or reproduce website content without permission; or
• Use the website for any unlawful purpose.

Where a student account is provided, the student is responsible for maintaining the confidentiality of their login credentials.

Students must not share account credentials with another person.

If a student believes that their account has been accessed without authorization, they should notify Scholar Sphere Campus immediately.

Scholar Sphere Campus may suspend an account where unauthorized access, misuse, fraud, or violation of these Terms & Conditions is suspected.

Students agree that Scholar Sphere Campus may contact them using the contact information provided during registration.

Communications may include:

• Email;
• Telephone;
• SMS;
• WhatsApp;
• Online student platforms; or
• Other reasonable communication channels.

Students are responsible for keeping their contact details up to date.

Our website may contain links to third-party websites or services.

These services may include payment providers, educational partners, video conferencing platforms, social media platforms, and other external services.

Scholar Sphere Campus does not control and is not responsible for the availability, content, security, privacy practices, or terms of third-party services.

Use of third-party services may be subject to their own terms and policies.

Scholar Sphere Campus may offer scholarships, discounts, promotional campaigns, referral programmes, special offers, or other benefits.

Such offers may have specific eligibility requirements and expiry dates.

Scholar Sphere Campus reserves the right to modify or withdraw a promotional offer where reasonably necessary.

Unless otherwise stated, promotional offers cannot be combined with other offers.

Scholar Sphere Campus will make reasonable efforts to provide educational services in accordance with the information published on our website and communicated to students.

To the extent permitted by applicable law, Scholar Sphere Campus shall not be responsible for losses arising from circumstances beyond our reasonable control, including:

• Internet or telecommunications failures;
• Power interruptions;
• Third-party platform failures;
• Payment-provider interruptions;
• Natural disasters;
• Government restrictions;
• Events beyond our reasonable control; or
• Other circumstances that cannot reasonably be prevented or controlled by Scholar Sphere Campus.

Nothing in these Terms & Conditions is intended to exclude or limit any liability that cannot legally be excluded or limited under applicable law.

Scholar Sphere Campus may suspend or terminate a student's enrolment where there is a serious or repeated violation of these Terms & Conditions or applicable academic rules.

Reasons may include:

• Academic misconduct;
• Fraudulent information;
• Non-payment of applicable fees;
• Unauthorized sharing of course materials;
• Abuse or harassment of staff, lecturers, or students;
• Misuse of online platforms;
• Unauthorized access to systems; or
• Other serious misconduct.

Where appropriate, the student may be notified of the reason for the suspension or termination.

Termination does not automatically create a right to a refund.

The collection and use of personal information is governed by our Privacy Policy.

By using our website and educational services, you acknowledge that your information may be processed in accordance with that policy.

Scholar Sphere Campus reserves the right to modify or update these Terms & Conditions when necessary.

Updated terms will be published on our website with a revised “Last Updated” date.

Continued use of the website or educational services after changes have been published may constitute acceptance of the updated terms, subject to applicable law.

These Terms & Conditions shall be interpreted in accordance with the applicable laws of the Democratic Socialist Republic of Sri Lanka.

Any disputes arising in connection with these Terms & Conditions or the services provided by Scholar Sphere Campus shall be subject to the applicable legal and judicial processes of Sri Lanka.

If any provision of these Terms & Conditions is found to be invalid, unlawful, or unenforceable, that provision shall be interpreted or modified to the extent necessary, and the remaining provisions shall continue to apply to the extent permitted by law.

These Terms & Conditions, together with the applicable Refund & Cancellation Policy, Privacy Policy, programme-specific terms, and other policies communicated by Scholar Sphere Campus, form the applicable terms governing your use of our website and educational services.

Where a programme has specific terms that differ from these general Terms & Conditions, the programme-specific terms may apply to the extent communicated to the student.

If you have any questions regarding these Terms & Conditions, please contact us:

Scholar Sphere Campus / Scholar Sphere (Pvt) Ltd, Inquiry centre, No. 40A, Soysakelle Road, Nawalapitiya, Sri Lanka.

Email: info@scholarspherecampus.com — Telephone / WhatsApp: +94 75 075 1215 / +94 77 127 1215 — Website: scholarspherecampus.com

By using the Scholar Sphere Campus website, registering for a programme, or making a payment, you acknowledge that you have read and understood these Terms & Conditions.